Record Logs are an easy way to record data for everything that happens at site.


Record Log is the name given to the part of a task used to collect data. This is separate to the title, description and checklist. Read more on what makes up a task here.

Record Logs have 2 views:

  • Form view, for entering data
  • Table view, for reviewing data

Switch between the views using the buttons to the top-right of the Record Log.

A Record Log can have multiple Records for each task. Think of these like new rows on a table. (E.g. 3 rows of fridges)

Each Record is made up of a series of fields. Each field can be one of three types: Text, Number or Options.


  • Text fields can record any amount of text. 
  • The size of the text box for entering data is restricted based on the device. 
  • All text recorded will be shown in the table view of the Record Log. 


  • Number fields can have prefixes (e.g. £) or suffixes (e.g. °C).
  • Numbers can also have warnings for when the figure entered is outside of an acceptable range (e.g. 0 to 8°C).
  • The acceptable range can be defined for the field itself or it can depend on what's entered in a dropdown in another field.
  • E.g. If the option selected in field 2 is 'Freezer' then the range for field 3 is '-22°C to -18°C'


  • Options fields allow the person entering data to select from a predefined dropdown list.


Mandatory field

  • A value must be entered for every Record of this field in the Record Log before the task can be completed.

Repeating field

  • When a task is marked as done, data entered into this field will be remembered and auto-filled for future instances.
    *It can take up to a few hours for entries to auto-fill future tasks.

Locked field 

  • Data in this field can only be entered or edited by a Manager or Admin.

Restrict rows

  • If enabled, only managers and admins can add or delete entire Records from the Record Log.

Minimum rows

  • Set a minimum number of Records that the Record Log should show.
  • Managers and Admins can overwrite this. 

Single Record

  • If enabled, this removes the sidebar and table view from a Record Log and just shows the Form view with no option to add more than a single Record.

Creating and editing Record Logs

Record Logs are configured by the Trail Team. 

To request a new Record Log get in touch with our support team via the in-app chat or 

To make a change to an existing Record Log, select the Record Log from the Task Edit page and select 'Request changes'. Enter the details of the requested change and submit. 

Did this answer your question?