Fridge & Freezer Temperature Records are one of many compliance-based tasks that can be found in our Task Library. Once the template has been added to your tasks, assigned to a site and published, your teams will be able to add the names of their own individual fridges/freezers at a site level to begin recording checks.
That means that teams add their own equipment names from the Complete Tasks page without Admins first needing to add them from the Manage Tasks page.
Why have you set the task up like this?
To make things easier for our Admin in the setup phase and beyond, we’ve designed tasks to be shared across multiple sites. Admin of single sites benefits from this design too, as they’ll never be on the hook for these changes at their site. Instead, Teams and Managers are enabled to make updates to the equipment list themselves.
Adding and removing additional fridges
You can add additional equipment by selecting “Add Record,” and are able to delete unneeded records using the bin icon highlighted below. If you don’t see the option to add or remove a record, that’s because your Admin has chosen to restrict this functionality. You’ll need to get in touch with your Trail Admin directly for help with this change.
Will my team need to add fridge names each time they check them?
Nope! Our template has enabled the repeat function, which means that once these fields are completed (and the task marked “done” for the day) equipment names will carry over to each new instance of the task.
If you do need to change them, you can simply edit this field to overwrite old equipment names.
How will we know if there’s an out-of-range temperature?
The two “Fridge” & “Freezer” buttons here are what inform the temperature box below which temperature ranges are acceptable. For example, if you have selected “Fridge” the acceptable range in the temperature box below will be between 0 to 5 degrees.
If a temperature outside of this range is entered, you’ll be prompted to add a corrective action.
Where can I make changes to the ranges/out-of-range warnings?
Changes can be made to both acceptable ranges and related messaging from the Record Log settings in Manage Tasks.
You’ll find the Record Log settings in the Content Tab towards the bottom of the Task Editor. Once you’ve found the Temperature field, you’ll be able to edit the acceptable ranges and custom messaging that appears when a temperature is out of range.
How can ensure that my team are recording temperatures for all equipment?
You can set a minimum number of records which the team must complete before marking a task “done”.
You might also choose to mark these fields mandatory for the teams to complete. This too prevents them from closing the task without having first completed these fields.
Note: a quick way to identify mandatory fields are fields marked with a red asterisk!
What if I prefer to set exactly which fridges need to be checked rather than rely on my team to add them? How can I set this up?
Just navigate to the Complete Tasks page and add equipment the same way your teams would. You can then confirm that the fridges entered will repeat by using the date selector at the top of the Complete Tasks page to view tomorrow's tasks.